Here are the steps we take when you engage us as your Strata Property Managers.
We first ask to visit your property and meet you along with other members of the Strata Committee, before we will prepare a formal proposal outlining in detail the scope of our services and our fee schedule.
If you are not self-managed and currently have a Strata Manager, then you will need to review whether you are locked into an existing contract. If the initial contract period has expired a termination notice period of 90 days is normally required after you hold an Extraordinary General Meeting to appoint a new Strata Manager.
Extraordinary General Meeting
If you decide to engage Coffs Strata Management, the decision will need to be formalised at either the Annual General Meeting or an Extraordinary General Meeting. A minimum of 25% of owners need to be in attendance.
A vote is taken at this meeting and as long as a majority of those present (or by proxy) vote in favour of the appointment of a new Strata Manager, the decision is formalised at this point.
At The End of 90 Days
We organise to pick up all your records from your existing Strata Manager, and organise for the funds to be transferred to a new Trust Account. This includes the common seal.
Strata Agency Agreement
Once we have picked up the books and records and have access to the common seal, we will request that the Secretary and another member of the Strata Committee sign the Strata Agency Agreement.
We are legally allowed to act on your behalf once the Strata Agency Agreement is signed. After this we will send out Welcome Letters to all owners introducing ourselves along with all our relevant contact details.